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Grants Manager

Supervisor: Director of Finance 

Overview: University Settlement is one of New York City's most dynamic social justice institutions, with an impressive legacy as the first settlement house in the nation. For 130 years, University Settlement has been an anchor in the low-income and immigrant communities where we work, offering pioneering programs in early childhood care and education, youth development, eviction prevention, literacy, theater and visual arts, senior services, and mental health. Each year, we engage over 40,000 New Yorkers through our network of 32 sites in Manhattan and Brooklyn. Our mission is to empower residents by building on their strengths through comprehensive, quality services that meet the current needs of the community; innovation that anticipates future needs; and advocacy to improve the community as a whole.

The Door is an unparalleled model for youth development, offering a comprehensive range of integrated services within a single site for nearly 11,000 New York City youth each year. Our mission is to empower young adults to reach their full potential by providing comprehensive youth development services in a diverse and caring environment. At The Door, youth can access health care and education, mental health counseling and crisis assistance, legal assistance, college preparation services, career development, housing supports, arts, sports and recreational activities, and nutritious meals – all for free and under one roof. By providing participants with our suite of integrated services, we seek to provide any motivated young person with the tools, resources, and opportunities needed to successfully transition to adulthood.

In partnership with and co-located at The Door, Broome Street Academy is a unique charter high school that prepares New York City's most vulnerable youth for a successful future through rigorous academics paired with supports of The Door. Broome Street Academy serves 330 students annually in grades 9 – 12.

We are seeking a Grants Manager who will oversee the day-to-day supervision of grant accountants while maintaining and improving processes and procedures related to grants management. Ideal person will manage multiple deadlines and priories simultaneously in a fast paced, high- volume environment.


  • Supervise grants accounting staff ; monitor and ensure grant fiscal deliverables are met within the deadlines set by donors and ensure timely submission of periodic claims and funder reports
  • Review internal and external reports, including variance reports and claims to government agencies and private funders
  • Liaise with program managers, development and fiscal staff on the financial management of grants and proposals
  • Establish and update grants management processes and controls as needed to ensure compliance with budgetary best practices and donor restrictions
  • Receive and review grant agreements for terms and conditions, donor-imposed restrictions, and deliverable/reporting dates
  • Manage, update, and maintain organization of all grant documents (e.g., narratives, financials, agreements, amendments and reports)
  • Use and improve established internal grants management process and protocols
  • Oversee and assist with contract and agency-wide audits
  • Implement systems for and oversee processes related to time and effort reporting
  • Assist in the preparation of agency-wide and program specific personnel and OTPS allocations
  • Execute other assignments as requested by management


  • Bachelor's degree in accounting, finance or related field required; Master's degree or CPA preferred.
  • Must have a minimum of 8 years of progressive grants management experience
  • At least 3 years' experience supervising staff
  • Comprehensive knowledge of Uniform Guidance, GAAP, Federal, State & City regulations and nonprofit accounting requirements
  • Self-directed and motivated, able to manage multiple and complex assignments and meet deadlines
  • Must be flexible and willing to adjust work schedule as necessary
  • Excellent oral, written, interpersonal, organizational and problem solving skills; able to multi-task, strong follow-through skills and detail oriented
  • Strong knowledge of non-profit accounting software programs (Intacct and Adaptive Insights experience preferred)
  • Advanced Excel skills

Hours: Full time

Salary: Commensurate with experience, plus generous benefits 


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