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Accounting Clerk/Receptionist

Supervisor: Purchasing Manager


Overview: University Settlement is one of New York City's most dynamic social justice institutions, with an impressive legacy as the first settlement house in the nation. For 130 years, University Settlement has been an anchor in the low-income and immigrant communities where we work, offering pioneering programs in early childhood care and education, youth development, eviction prevention, literacy, theater and visual arts, senior services, and mental health. Each year, we engage over 40,000 New Yorkers through our network of 30 sites in Manhattan and Brooklyn. Our mission is to empower residents by building on their strengths through comprehensive, quality services that meet the current needs of the community; innovation that anticipates future needs; and advocacy to improve the community as a whole.

The Door is an unparalleled model for youth development, offering a comprehensive range of integrated services within a single site for nearly 11,000 New York City youth each year. Our mission is to empower young adults to reach their full potential by providing comprehensive youth development services in a diverse and caring environment. At The Door, youth can access health care and education, mental health counseling and crisis assistance, legal assistance, college preparation services, career development, housing supports, arts, sports and recreational activities, and nutritious meals – all for free and under one roof. By providing participants with our suite of integrated services, we seek to provide any motivated young person with the tools, resources, and opportunities needed to successfully transition to adulthood.

A major initiative within The Door, Broome Street Academy is a unique charter high school that prepares New York City's most vulnerable youth for a successful future through rigorous academics paired with supports of The Door.


Responsibilities:

  • Greet guests visiting the Administration office and guide them to the appropriate staff
  • Receive packages being delivered to Administration office and maintain delivery log ensuring all packages are accounted for
  • Assist in preparing monthly payments to vendors
  • File all documents relevant to accounts payable and journal entries
  • Contact vendors for invoices or discrepancies and see to their ultimate correction
  • Contact management for invoices or other accounts payable matters
  • Assist in maintaining control of the accounting office inventory of supplies
  • Assist in obtaining accounts payable information for auditors
  • Maintain the inventory of warehouse files and assist in calling for files when needed
  • Assist Accountants in obtaining accounts payable information for monthly vouchers
  • Assist in handling the daily bank deposits as needed
  • Enter monthly credit card reconciliations into accounting system in a timely manner
  • Assist in ensuring backup documentation for processed RFPs are reconciled between Finance and Programs
  • Serve as back-up to the Purchasing position
  • Handle the distribution of the organization's incoming mail and appropriately distribute mail daily
  • Ensure inter agency mail is received daily and follow up with vendor if necessary
  • Generate monthly usage reports from photocopying machines for Agency
  • Answer telephone as needed
  • Execute other assignments as requested by supervisor

Qualifications:

  • High School Diploma/ HSE required, Associate's degree preferred
  • Two years in bookkeeping experience preferred
  • Good arithmetic skills
  • Good communication and organizational skills
  • Good knowledge of computers, including Excel, Microsoft Word and the Internet

Hours: 35 hours per week


Salary: Low 30s, plus generous benefits


Contact: Submit cover letter and resume to APPLY 

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